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	June/July 2005 Survey Shows Risk Posed by Outbound Emails Is High A recent survey by Proofpoint, Inc., an email security vendor, found that companies estimate that almost 1 in 4 outgoing emails contains content that poses a legal, financial, or regulatory risk. Furthermore, more than a third of companies employ staff to read or otherwise analyze outbound email. Proofpoint’s survey of 332 employers with more than 1000 employees found the following facts: Of the companies surveyed, 63% either employ or intend to employ staff to read or otherwise analyze the content of outbound email. More than a third of companies (36.1%) employ staff to read or otherwise analyze outbound email. Forty percent of companies with more than 20,000 employees do this. Leaks of proprietary information and valuable intellectual property and ensuring compliance with internal corporate email policies are the top outbound email concerns among large companies. Companies estimate that almost 1 in 4 outgoing emails (24.7%) contains content that poses a legal, financial, or regulatory risk. The most common form of such “non-compliant” email contains confidential or proprietary business information. More than 1 in 4 companies (27.1%) have terminated an employee for violating email policies in the past 12 months. More than half (50.6%) of companies have disciplined an employee for violating email policies in the past 12 months. More than 1 in 3 companies (35.2%) investigated a suspected email leak of confidential or proprietary information in the past 12 months. More than 30% of companies investigated a suspected violation of privacy or data protection regulations in the past 12 months. More than 10% (10.5%) of companies were ordered by a court or regulatory body to produce employee email in the past 12 months. In addition to concerns about the corporate email system, more than 70% of companies are “very concerned” or “concerned” about web-based email (e.g., Hotmail, Gmail, etc.) as a conduit for exposure of confidential information. More than 60% of companies shared those concerns about Instant Messaging applications. Nearly one-half (49.3%) of large companies said it was “very important” to reduce the risks associated with outbound email in the next 12 months. The survey, Outbound Email Security and Content Compliance in Today’s Enterprise, 2005, contains much other information worth reviewing. It can be downloaded free at http://www.proofpoint.com/outbound. Proofpoint provides messaging security solutions for large enterprises to stop spam, protect against email viruses, ensure compliance with corporate policies and regulations, and defend against leaks of confidential and proprietary information vial email. For more information contact info@proofpoint.com or visit their Web site at http://www.proofpoint.com
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Survey Shows Risk Posed by Outbound Emails Is High